Examining our quality control app: cloud storage

By Megan Strick

Cloud storage quality control software

You’re on an industrial painting job site, carefully working on your quality control documentation, and someone tells you to access a file to check on a few updates. Lucky for you, your company uses cloud storage, so your access point is only a couple of swipes of the iPad screen away.

For programmers and developers in the tech world, cloud storage just makes sense, as it’s an easy way to have access to unlimited amounts your data. All of it. Anytime you want it. But for those of us that might not be that “techy”, cloud storage sounds scary.

What is cloud storage? Is it safe?

By definition, cloud storage is a model of networked online storage where data is stored in virtualized pools of storage, which are generally hosted by a third party.

Hmmm… I don’t know about you, but that’s still pretty confusing to me. Let’s try again: Simply put cloud storage is a secure online space to store your data remotely in a data center.

These days, with so many work files, photos and music, your computer’s hard drive is full before you know it. Cloud storage solves this issue, because there are unlimited amounts of storage space for all of your pertinent files.

But that brings up the next question. Is all your personal or company data safe in the cloud?

When talking about data security, you will want to make sure you find a reliable service cloud storage provider, have a strong password and your data is encrypted. Let’s take a look at providers, passwords and  data encryption.

Service Providers

When choosing a cloud storage service provider, you will want to keep a few things in mind. For one, make sure they have a good history of keeping their clients data safe and secure. Second, see if they have multiple levels of redundancy in place, which basically means they have more than one copy of your data in case their server fails. You also want them to have another copy in different geographical locations in case of a natural disaster. When it comes to data, you can never be too overprotective.

Passwords

We all know passwords can be hacked. This doesn’t mean they aren’t safe, just vulnerable to outside hackers. Make sure when choosing your passwords for cloud storage you choose something difficult and unique, to reduce your chance of being hacked. It’s important to keep your passwords to yourself and not give them out to anyone. If you have lots of passwords, check into a third party password manager. There are some good ones out there. This can help manage the minutia of managing hundreds of different logins.

Encryption

Encryption means that your data is encoded in such a way that hackers cannot read it. Data can be captured when you send it to your service provider, so make sure your cloud storage provider encrypts your data when it’s traveling. Anything less is unacceptable. If you can log into your provider online make sure at the beginning of your web address it says “https” instead of “http”. The extra “s” means the form is secure.

Cloud storage will make your life easier

I hope this blog post helped break down cloud storage for you, as it’s a very useful and important tool. Technology can be scary sometimes, but with a little research, you can become informed and embrace technology that will undoubtedly make your life a little easier.